Meeting Minutes Template
Meetings are always necessary at any organization that is serious in performing well in its business. Though too many meetings are not recommended, meetings are no doubt crucial to understand the condition of the organization in its operations, directions and financial standing. Hence, the meeting must be recorded in the form of minutes for the relevant parties to refer and be reminded on what has transpired in the meeting and the necessary actions to be taken as a follow up. This after meeting action will propel the organization to move forward in its operations and progress.
A meeting minute is usually formally written and distributed to its attendees for further action after the meeting. This task is usually performed by a secretary who sits in the meeting, recording down all that is discussed and decided by the meeting attendees. The meeting minutes would be distributed to the attendees as well as the absentees of the meeting. The template of meeting minutes may contain the following:
* Date of Meeting
* Purpose of Meeting
* Attendees/Absentees
* Start and End times of Meeting
* Venue
* Called by
* Issues
* Time allocated for discussion
* Discussion
* Important points on topic discussion
* Conclusion
* Action By
* Deadline
* Resource Person
* Observers
The meeting minutes can be long and detailed depending on the topics of discussion during the meeting. The next meeting date can be included in the meeting minutes. Consider the attached sample template for your convenience.
英文会议纪要模板 [篇2]
Project: Geotechnical Investigation at Ibity Holcim Cement Plant Meeting Date: 13/06/2012
Meeting Time: 15:00
Recorder: Tony
Location: Antananarivo, Madagascar
Present: Michele Franchi Geo-eco Consult
Toky Holcim Representative
Hua Kefu -------- Cement
------ -------- Cement
Pang Guoqiang --------- Cement
This meeting reaches agreement on the following issues:
I. Geotechnical investigation contractor and Holcim have discussed the old payment terms and formed a new payment term in the contract. Both sides agreed that the new payment terms which should be prescribed in geotechnical investigation contract to replace the old term.
II. Geotechnical investigation contractor pointed out that article 6.2 on contract agreement which is not acceptable according to Madagascar law. Contractor required that penalty value lower to 0.3% of the total contract price per in agreed this comment and modify this value to 0.3% will be prescribe in the geotechnical investigation contract.
III. As for contractor’s timing of work, Huaxin cement think that it’s too long and can not accept that total work timing. So contractor’s complete work timing is pending.
IV. Due to the EPC contact negotiation between Holcim and Huaxin is suspended, Huaxin can not sign the geotechnical investigation contract right now. However, both sides (--- & ------) agreed the geotechnical investigation contract contents. This
V. Contractor agreed to perform three continuous core drilling for knowing soil layer classification on site. A detailed boreholes layout with different types of tests mark out should be instantly returned to Huaxin after finish the first three continuous core drilling.
VI. For site topography surveying, Huaxin required that six control points are needed for that topography survey. Contractor agreed this suggestion.
VII. Contractor agreed to supply a site seismic report.
VIII. Huaxin required that contactor should reduce the amount of PLT (plate load test) to an appropriate number based on actual site situation. Previously PLT amount is 30 which are too much. Contractor agreed this comment.
x: Contract
